Excitingly, this year the South West Public Health Scientific Conference will be presenting posters electronically during dedicated chaired sessions.

 

All poster presentations should be emailed to Publichealth.sw@hee.nhs.uk by the deadline of Friday 24^th February.

 

Times

• Posters should be emailed electronically to the organisers by the stated deadline.
• The posters will be presented by the abstract author during the parallel sessions starting at 12.40pm.
• Posters can also be viewed during break and lunch times.

 

Location

• 20 posters will be displayed with each poster numbered 1-20, please ensure you keep a note of your poster number.
• There will be 4 workshop rooms each presenting 5 posters.
• A list of posters and their allocated room will be sent out prior to the event and will also be available on the day. Please ensure you keep a note of your room.

 

PRESENTING YOUR POSTER

 

• Posters are presented within workshop rooms, using a large screen/projector.
• You will be given 2 minutes to present your poster (one PowerPoint slide)
• You will then be given 3 minutes for any questions. You have a total of 5 minutes.
• In addition to the dedicated presentation slot at 12.40pm, delegates will be invited to view the posters presentations during the tea/coffee breaks and over lunchtime. Additional time has been given at these times to allow for viewing.
• It would be helpful if you or a colleague could arrange to be available in the workshop room your poster is allocated, to allow for informal discussion with delegates.
• This year there will be no poster voting or prizes for the best poster.

   

There will 20 posters presented on the day, so conference attendees will have a lot to look at in a fairly limited time. Make your poster appealing and interesting but above all, make sure it is easy to read. Divide the text into short, quick to read sections.

Posters must be presented LANDSCAPE – no portrait posters will be accepted

Plan on paper first. Let the technology serve the message, not dictate it.

You should use Microsoft PowerPoint to create your poster. These are not graphical layout applications, but they are adequate in most cases.

In PowerPoint, create your poster as a single slide. You can set the page size when you start using Design > Page Setup, so if you want an A1 poster (594mm × 841mm), you can specify this before you start (there isn't an A1 option, but you can enter the dimensions manually).

• PowerPoint also allows you to add gridlines to help you line up the poster elements. Click View, then tick Gridlines.

Top tip: The following process, in PowerPoint, will ensure that images retain their resolution up to A1 size (provided that they were sufficiently high-resolution in the first place - 300 pixels per inch should be sufficient).

First, set the page size:

• Design > Page setup...
• Set Width to 59.4 cm and Height to 84.1 cm (A1)

  

Make your title clear, to the point and prominent. Show the names of the contributing authors beside the title, in large type.

Keep the word count as small as you can, consistent with worthwhile content. Keep sentence structure direct and simple, without being repetitive.

Fonts for text should be at least 24 point. Use mixed case (sentence capitalisation) and an easy to read font (times, palatino or other serif font). A good size for titles is 72 point font.

Colour can be used either as a background or foreground for your poster. Accents in various colours are appealing. Graphics can also be used to convey information quickly and easily. Consider using simple illustrations, drawings or photographs where appropriate.

In summary:

                                                      

Divide the content into appropriate sections Keep text brief Avoid too much information Text and figures should be readable at a distance of six feet Keep illustrations simple Photographs should be clear

   

The poster template sent to you shows an example layout. You may only require some of these elements. Delete anything that you don’t require, and change the text of the headers as appropriate.

HOW TO PREPARE YOUR POSTER:

Scientific posters usually include the following information:

• Title and authors
• Introduction
• Methods
• Results
• Conclusions
• Acknowledgements
• References

 

Draw a rough sketch of your planned layout first to better visualise where the components of your poster should be placed.

Your poster needs to be visible from a distance, so ideally use a body text size of 24 point or greater.

Keep your text to a minimum. Your emphasis should be on graphics, charts, graphs and photos. Your poster should aim to stimulate discussion, not give a long presentation.

A box around an area of interest, such as Results, can both highlight that section and also help to show the reading flow of the poster.

This page was last updated January 26th 2017 (9 years ago)